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How to book for a guest traveler

A guest traveler is someone who doesn’t have an existing profile on your business account but still needs a reservation. 

When you book on behalf of a guest traveler, a profile will automatically be created in your Booking.com for Business account, enabling you to enter all relevant information. This streamlines the booking process for future reservations. Note: Guest travelers won’t have access to your Booking.com for Business account.

The booking process for guest travelers varies based on the type of reservation: accommodations, flights, or car rental.

For accommodations

You’ll be asked to enter the guest traveler information during the last step of the accommodation booking process. 

  1. Go to the selected room for the guest traveler.
  2. Add traveler details: Click “Traveler” and start typing the guest’s name. If a profile already exists in your business account, it’ll auto-populate, allowing you to select it. If not, a pop-up window will appear for you to create a new guest traveler profile.
  3. Enter the requested information.
  4. Click “Confirm” to add the details to the reservation. After this step, you can continue the process to finalize your booking.accommodation guest traveller.jpg

For more details on how to make an accommodation booking, see our article: Make an accommodation booking

For flights

To set up who’s traveling:

  1. From the dashboard, select Flights.
  2. Click the box I'm booking flights for another traveler.guest flight.jpg
  3. Add guest traveler details: Begin typing the name of the guest traveler. If a profile already exists, it’ll appear for selection. If not, a pop-up window will allow you to create a new profile.guest flight 2.png
  4. Proceed with booking: Once the details are confirmed, continue the booking process.

For more details on how to make a flight booking, read our article: Make a flight booking.

For car rental

To set up who’s traveling:

  1. From the dashboard, select Book rental car. 
  2. Add guest traveler: Start typing the guest traveler’s name. If an existing profile is present, it’ll appear for selection. If not, a pop-up will allow for profile creation.guest flight 2.png
  3. Continue with your reservation: After completing the guest details, proceed with the booking process.

For more details on how to make a car booking, read our article: Make a car booking.

Tip

Before starting the booking process, contact your guest traveler to make sure you have all relevant info (e.g. membership details, dietary requirements, date of birth, etc.)

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